Coronavirus Safety

Hygiene & safety at face-to-face events

We look forward to welcoming you again at our face-to-face events! Since the health and safety of our employees and customers is our top priority, we have developed a hygiene and safety concept to make our events corona-safe.

We follow the official guidelines for infection control of the federal, state and local authorities and implement the prescribed hygiene measures for events. These can, of course, change in line with the prevailing infection situation, which means that the on-site organization may have to be optimized.

As a general rule, please familiarize yourself with the current hygiene and safety regulations before the event and comply with them so that you can enjoy a relaxed event on site. The information on this page will be updated regularly.

  1. Access restriction and 3G/2G** control

In general, at least the 3G rule or the regionally stricter rule applies when attending our events.

You may attend our events under the following conditions:

  1. Tested: Individuals with a certified negative Corona rapid test/Citizen test or PCR test (max. 24h/48h old, more detailed information can be found at the bottom of the page in the table overview). The various Corona tests must not be older than the duration specified below at the start of the event. This applies not only to the first event day, but also to all further event days. A negative test result may therefore have to be obtained and submitted again.
  2. Convalescents: Persons with a convalescent certificate according to § 2 No. 5 SchAusnahmV), whereby the underlying PCR test must be at least 28 days and a maximum of 6 months old. In case of a recovery over 6 months, a simple Corona vaccination is required.
  3. Vaccinated: individuals who have had full Corona vaccine protection for 14 days in a recognized vaccination record.

Since official regulations differ and change regionally, the rules at our events vary. An overview of the regulations per state can be found below. We make every effort to keep these up to date.

However, we also appeal to your personal responsibility here to inform yourself about the resolution situation at the event location.

2. Contact tracking

Please note that you may be required to submit a chain-of-custody questionnaire or personal data in an app, such as the Luca app, the Corona Warning app, at the venue. Your contact information may be provided to third parties, such as authorities, venue, restaurants, etc., as required by law. Your data will only be forwarded to the health department in the event of a reported corona infection and otherwise destroyed after four weeks.

3. Hotels and room utilization

Our partner hotels and event locations assure us a comprehensive hygiene and room concept. The room sizes generally allow the safety distance of at least 1.5 meters to be maintained.

An appropriate gastronomic concept guarantees that coffee breaks and lunches can take place in accordance with legal requirements and recommendations.

4. Short-term changes

Due to a changing infection situation, changes in the on-site organization or cancellation of events may occur. Short-term changes in access restrictions are also possible. Please inform yourself about the currently valid Corona protection measures of the individual federal states and municipalities.

5. Compulsory wearing of masks / covering of the mouth and nose

There is a general mask obligation (medical or FFP2 mask) for all participants. At fixed seating areas, the mask may normally be removed. For stricter rules, please refer to the overview at the end of this page.

6. Distance regulation

We would like to ask you to observe the generally applicable distance regulations. In order to be able to guarantee this in the hall as well, we have reduced our number of seats in the event rooms if necessary.

7. Hygiene rules of the location

Please observe the generally applicable safety and hygiene rules of the location. These are posted on site.

8. Your personal responsibility

Please pay attention, also in the sense of your personal responsibility, to the observance of the hygiene rules.

  • Stay at home in case of cold & flu symptoms.
  • Wear mouth-nose protection - please observe the recommended wearing time of the mouth-nose protection.
  • Keep distance, at least 1.5 meters - if possible
  • Wash hands, with soap & at least 20 seconds
  • Refrain from shaking hands
  • Cough hygienically into the crook of your arm
  • Please also check whether you belong to the risk group and decide on your own responsibility, whether it is possible for you to participate in a face-to-face event.

Please take your own responsibility to inform yourself in advance about the resolution situation at the venue.

9. Exclusion of persons

Excluded from attending and participating in our events are persons who

  • refuse to provide their contact information
  • Are unable to provide proof of current access regulations (3G/3G+/2G**) and photo identification
  • Have exhibited symptoms of COVID-19 disease 14 days prior to the event.

If individuals develop symptoms during the event, please contact us directly and get tested at a citizen testing center if possible. The event must then be left immediately.

General hygiene rules                                         Rules of conduct at conferences and meetings